Civic Capacity Research Initiative

Employment Type

: Full-Time

Industry

: Miscellaneous



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Description:

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

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NOTE: On May 25, 2020, all UC Merced “STAFF” positions will close to applicants due to Applicant Tracking System Platform change. The position will repost on our new Talent Acquisition Management System on June 1, 2020. There is no need to apply twice.

About the Job:

The Civic Capacity Research Initiative (CCRI) Office Manager manages the CCRI workspace and the administrative work of CCRI. Working independently and with minimal supervision the Office Manager serves as the daily primary contact for the Community and Labor Specialist and sets and carries out the administrative vision for CCRI. Includes supervising administrative support for the CCRI Director, Project Directors, Program Representatives, interns, researchers, and the community. Analyzes administrative needs for CCRI and assists with any staff training. The Office Manager also arranges travel, reviews and processes invoices and reimbursements for visitors; processes donations and income received; manages annual and financial reports.

The Office Manager is responsible for programmatic development of facility and administrative
systems, ensuring that those systems are updated and functioning properly; coordinates projects and communication with the University, vendors and contractors regarding repairs, renovations, and regular maintenance; provides recommendations to the CCRI Director, Project Directors, and the Fund Manager on all issues related to facilities. Manages the facility calendar. Interfaces with the public, constituency groups, university faculty, staff, and students. Other duties and responsibilities are assigned as needed by the Director.

Qualifications: •Bachelor's degree in any social science-related discipline, or community or labor studies and one year of directly related experience.
•Interpersonal skills to interact sensitively and to establish and maintain positive relationships with colleagues, students, community members, workers, vendors, and outside organization officials and staff from diverse social, cultural, and educational backgrounds.
•Ability to establish and maintain cooperative working relationships with staff, campus personnel, community persons, and students to produce quality group work.
•Familiarity with CCRI constituency groups, issues, and projects.
•Excellent skills in oral and written communication to convey information in a clear, concise way, synthesizing information and presenting it to others, including public presentations.
•Ability to perform duties independently, with minimal supervision, and with a great degree of accuracy, meeting established deadlines, working effectively under continual interruptions and heavy workload.
•Skill in setting goals and priorities that accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads and competing deadlines.
•Skill in writing business correspondence, analytical reports, publicity, procedural manuals, and evaluation instruments to convey simple and complex information to others.
•Skill in organizing, developing and working within a budget; ability to work accurately with figures and detail to independently draft and evaluate costs that will maximize effective procedures and operational systems.
•Skill in performing work in accordance with established policies and procedures with attention to detail.
•Skill in supervising personnel and student workers, including training and delegating responsibility to maximize effective performance and stimulate growth and expertise in their positions.
•Ability to maintain strict confidentiality regarding sensitive issues.
•Ability to work a flexible schedule, as dictated by operational needs.
•Ability to provide own transportation between campus and downtown facilities and to attend off-site events.
•Working knowledge of computers and Microsoft Office programs; excellent typing speed and accuracy; design, layout, and database skills adequate to produce reports, flyers, letters, articles, and databases.
•Ability to troubleshoot computer/network problems in the absence or with the help of IT Staff.

Preferred Qualifications:

•A Master's Degree in Human Resources or two years of experience in a supervisory role.
•Formal training, or internship experience, with community and labor-related civic work.
•Working knowledge of basic accounting principles and financial record keeping procedures in order to monitor budgets and recommend budget priorities.
•Experience in coordinating with offices of elected officials to arrange meetings and events.
•Solid organizational skills and ability to multi-task with demanding timeframes.
•Working knowledge of common organization-specific and other computer application programs.
•Ability to use discretion and maintain confidentiality.
•Some fluency in Spanish, including oral interpretation.
To Apply: Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line. The University of California is an Equal Employment Opportunity/Affirmative Action employer and invites applications from all qualified applicants, including women, minorities, veterans, and individual with disabilities, who will enrich the teaching, research and public service missions of the university. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy: https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
http://smokefree.ucmerced.edu

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

For information on the comprehensive benefits package offered by the University of California visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/


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